Administrative Assistant

Job Summary

The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements.

Essential Functions

• Administrative Tasks:
  • Accept and screen incoming communications.
  • Aid with intake processes.
  • Data entry and maintenance of client information.
  • Manage case files.
  • Manage purchasing and inventory.
  • Aid with budget tracking.
  • Type and design documents.
  • Cook up travel arrangements.
  • Support staff with administrative tasks.
• Communication and Collaboration:
  • Work with various staff members and stakeholders.
  • Attend meetings and trainings.
  • Provide community outreach.
• Client Services:
  • Provide follow-up activities with clients and families.
  • Maintain familiarity with community resources.
  • Provide 24-hour on-call services (FAYS and HOPES).

Measurable Deliverables

• Maintain accurate records and documentation.
• Submit reports and requisitions on time.
• Attend required trainings.
• Track budgets and expenses.
• Provide support to staff and clients.
• Meet federal and state regulatory guidelines.

Requirements

• Maintain certificates required for the position including but not limited to First Aid and CPR.
• Valid Texas Driver’s license with a clear driving record and reliable transportation.
• Pass a pre-employment drug screen and random drug screens.
• Provide proof or work eligibility status upon request.
• Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years).
• BCFS Health and Human Services, is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.