Administrative Assistant

About the role

The Administrative Assistant (Senior) supports daily operations by managing clerical tasks, maintaining personnel records, coordinating schedules, and assisting with office management that support mission execution.

Responsibilities

• Perform routine clerical and administrative functions in support of executive staff.
• Draft correspondence, reports, and other documentation as required.
• Coordinate calendars and schedule appointments for leadership.
• Organize and maintain paper and electronic filing systems.
• Answer and route incoming phone calls and inquiries appropriately.
• Use the BASICS II system to facilitate visit requests to and from the base.
• Maintain and update personnel security files in accordance with program requirements.
• Assist with research and preparation of briefing charts, reports, and presentation materials.
• Provide administrative support to senior personnel and perform functional duties under the guidance of more senior staff.
• Serve as the command frist draft for purchase order requests.
• Affirmatively support high-visibility or mission-critical program activities as needed.
• Serve as a point of contact for office coordination and event support when required.

Requirements

• 3 to 10 years of administrative support experience, preferably in a government or DoD environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with BASICS II (Base Access Security Information Control System).
• Familiarity and use of the DTS for travel.
• Experience supporting event coordination and office functions.
• Strong organizational, communication, and multitasking skills.

Desired Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with BASICS II (Base Access Security Information Control System).
• Familiarity and use of the DTS for travel.
• Experience supporting event coordination and office functions.
• Strong organizational, communication, and multitasking skills.

Additional Requirements

• Must be able to obtain and maintain a Department of Defense SECRET security clearance.
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

Pay

$70,000-$75,000 (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.)