Administrative Assistant

Responsibilities

• Receive calls and greet visitors professionally.
• Prepare PowerPoint presentations and use Word, Excel, and Outlook.
• Utilize electronic NDA process for compliance.
• Maintain guest/visitor book and badges, and ensure ITAR procedures are adhered to.
• Conduct visitor screenings.
• Support customer and company guest planning and visitor logistics (lunches and conference room schedules).
• Arrange on-site staff meetings and events.
• Aid with travel arrangements and expense reporting.
• Manage calendar and schedule meetings.
• Perform other clerical duties such as payroll/timecard approvals, accounts payable billings, mail distribution, purchasing support, HR and compliance support.
• Support special projects and assignments as required.

Requirements

• High School diploma or equivalent required.
• 4+ years administrative experience, preferably in manufacturing setting.
• Intermediate – expert computer skills, e.g. Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communications skills (verbal and written).
• Ability to handle multiple priorities and handle sensitive information.

Qualifications

• 4-year Degree preferred.
• Experience with ITAR compliance or work in the Aerospace and Defense Industry.
• Experience with Visual Compliance, Descartes, or Envoy systems a plus.
• Experience with ERP systems.

Benefits

The base salary pay range for this role is $22.01 - $37.63 per hour. Please note this range is provided as a general guideline. When determining an offer, Attalon takes into account multiple factors, including (but not limited to) the responsibilities of the position, your professional experience, education and training, specialized skills, and current market and business conditions.