Administrative Assistant

Responsibilities

• Work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance.
• Perform administrative and business office services tasks as assigned by the Community Business Director.
• Afford assistance with accounts receivable function, including maintaining resident data in systems and files, inputting ancillary charges, generating monthly billing statements, reviewing aging reports, and supporting collection efforts.
• Afford assistance with accounts payable, including coding of invoices, data entry into systems, making copies, and filing of vendor files.
• Afford assistance with payroll functions, such as running daily punch reports, correcting missed punches, supporting pay period end functions, and filing; train staff on proper time clock procedures.
• Afford assistance with human resource functions, such as new hire orientation, enrollment and plan changes, maintaining personnel files (with controlled access), tracking FMLA, Worker’s Compensation, and other programs as assigned.
• Afford assistance with month end close procedures, collecting month end accruals from department heads, and assisting with account research as necessary.
• Afford support with direct phone coverage with receptionist staff.
• Manage and order community office supplies as needed.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• Support sales efforts by scheduling tours, completing phone inquiries, and conducting tours as needed.

Requirements

• High school diploma or general education degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
• Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.
• Must successfully complete all Atria specified training programs.

Qualifications

• Able to read and comprehend simple instructions, short correspondence, and memos.
• Able to write simple correspondence.
• Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Able to deal with problems involving a few concrete variables in standardized situations.
• Able to work various schedules and shifts as needed.

Skills

• Microsoft Office proficiency.
• Basic accounting and payroll knowledge.
• Customer service and communication skills.
• Time management and organizational skills.
• Ability to manage multiple tasks simultaneously.

Benefits

• Paid holidays and PTO.
• Annual anniversary rewards dependent on classification, starting at $500 for Full Time employees.
• Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results.
• Health, Dental, Vision, and Life Insurance.
• Retirement Savings Plan / 401(k) employer match.
• Tuition reimbursement (U.S Based Communities).