Administrative Assistant

Responsibilities

• Research and analyze data to support reports, recommendations, and departmental initiatives.
• Prepare reports, correspondence, presentations, graphs, and other materials for City leadership.
• Aid in the development, implementation, and interpretation of City policies and procedures.
• Provide administrative and technical support to the Chief of Staff and leadership team.
• Cook up vendor services, approvals, and follow-up activities.
• Serve as the primary contact for office operations, facilities, supplies, and equipment needs.
• Respond to staff inquiries and resolve office-related issues and concerns.
• Research and draft speeches, talking points, and communications for City officials.
• Collaborate with department leaders, elected officials, and boards on projects and initiatives.
• Manage HR functions, including recruitment, onboarding, personnel records, and hiring support.

Requirements

• 3+ years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Excellent communication skills.
• Strong organizational skills.
• Experience in project coordination.

Essential Skills

• Experience with administrative support, data entry, and clerical tasks.
• Familiarity with front desk operations and calendar management.
• Proficiency in scanning and filing.