Administrative Assistant

About the role

Associa is hiring a full time Administrative Assistant to support its large scale HOA community in Fredericksburg, VA.

Responsibilities

• Update and file association documents for Community Managers.
• Arrange for delivery and pick up of documents from storage when necessary.
• Update homeowner and association information in the database and shared files.
• Process and distribute incoming and outgoing mail for the office and Associations.
• Process print jobs, scanning and faxing as general office support when needed.
• Organize and prepare correspondence relating to association business (flyers, newsletters, mass emails, written correspondence, et.).
• Receive and respond to incoming calls from homeowners, Board members and vendors.
• Follow through on various requests.
• Review invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval.
• Prepare and assist community managers with monthly board packages and in-house mailings.
• Relieve concierge/reception on an as needed basis.
• Perform other duties as assigned.

Requirements

• A high school diploma or GED equivalent and valid driver's license are required.
• Customer service minded, team oriented, and a proactive communication style.
• Ability to manage multiple projects simultaneously, prioritize tasks, and manage time effectively.
• Organized, attention to detail, and self-directed with strong follow-up skills.
• Well-versed in Microsoft Office Products (Word, Excel, and Outlook).

Qualifications

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.