Administrative Assistant

About the role

The Administrative Assistant plays a crucial role in ensuring a welcoming and professional experience for guests and callers, supporting office operations, and fostering a positive environment.

Responsibilities

• Greet in person visitors and/or callers; handle inquiries or direct them to the appropriate person according to their needs while always providing a great experience and leading with a customer service mentality.
• Create and maintain databases.
• Set up and maintain paper or electronic filing systems.
• Maintain confidentiality of business, clients, and other information.
• Maintain scheduling and event calendars including scheduling and confirming appointments and booking travel.
• Aid in the coordination and planning of company meetings.
• Aid in expense reporting.
• Aid in and coordinate marketing initiatives.
• Work with other employees as a team to accomplish assigned tasks and projects.
• Perform other duties and special projects, as assigned.

Requirements

• High school diploma or equivalent required.
• One (1) or more year of experience in an office environment in an administrative role.
• Knowledge of administrative and clerical procedures and systems.
• Texas Notary, preferred.
• Able to read, speak and write in English.
• Proficiency with Office software products (Word, Excel, Outlook, etc.).
• Able to work under stressful conditions at times.
• Strong work ethics of integrity and honesty and strives for excellence in all activities.
• Able to lift, push, and/or pull up to thirty-five (35) pounds without strain or injury.

Benefits

• Competitive Compensation Package
• Medical + Dental + Vision Coverage
• 401K + Company Match
• Life Insurance + Long Term Disability Coverage – 100% Company Paid
• Health Savings Account (HSA)
• Gym Reimbursement Program
• Tuition Reimbursement Program
• Wellness Check Program - Insurance Premium Discounts
• EAP Resources
• Paid Holidays
• Paid Time Off (PTO)