Administrative Assistant

Essential Duties & Responsibilities

• Retrieves messages from voice mail and forwards them to appropriate personnel.
• Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel is unavailable.
• Answers questions about the organization and provides callers with addresses, directions, and other information.
• Welcome on-site visitors, determine the business's nature, and announce visitors to appropriate personnel.
• Receiving, sorting, and shipping mail accept UPS, Fed-Ex, and issuing packages.
• Maintain fax machines, assist users, send faxes and retrieve and route incoming faxes.
• Complete word processing, graphical, spreadsheet and database assignments as requested.
• Compile, format, edit, and revise reports and presentations.
• Communicate and handle incoming and outgoing electronic communications.
• Prioritize and manage multiple projects simultaneously and follow through on issues promptly.
• Organize and maintain file systems.
• Other clerical duties as assigned.

Education & Experience

• A High School Diploma or Equivalent
• Ability to understand and perform all on-site software functions; basic computer skills required