Administrative Assistant
Job Description
Ares Management is seeking a Receptionist-front desk support to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals.
Primary Functions And Essential Responsibilities
Open and close reception front desk (8:30AM – 5:30PM)
Act as a "go to" point of contact for clients and guests
Answer incoming calls and routing them to the appropriate parties
Answer emails regarding facilities and needs of the office
Monitoring front reception area
Reserving visitor offices and overseeing communal office and meeting spaces
Reserve conference rooms and coordinate with external catering companies to provide catering for meetings
Qualifications
Education: Bachelor’s Degree or equivalent work experience required
Experience Required: 3-5 years of experience in a receptionist and administrative role, preferably in a corporate environment
General Requirements: Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint), Excellent telephone etiquette, Professional demeanor and appearance, Ability to provide exemplary service to clients and co-workers, Excellent verbal and written communication skills, Well-organized, with strong attention to detail, Ability to prioritize work and handling multiple tasks simultaneously, Flexibility in terms of accepting process changes, variable work volume and new ideas, A team player with the ability to work with diverse personalities, Knowledge with Concur a plus
Reporting Relationships
The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus. $65,000 - $75,000
Benefits
Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.