Administrative Assistant
Job Description
The opportunity is available for an Administrative Assistant/Coordinator to provide administrative and operational support to the Vice President of Human Resources. This individual will serve as a partner to HR leadership, managing calendars, coordinating meetings and travel, and handling confidential information. The ideal candidate has prior experience supporting HR teams or executives, thrives in a fast-paced environment, and possesses organizational skills.
Responsibilities
- Manage the VPHR’s calendar, schedule meetings, and coordinate travel arrangements.
- Serve as the primary point of contact for internal and external communications.
- Track and process expense reports for the VPHR.
- Prepare, edit, and distribute documents, reports, and presentations.
- Cook up meetings, including agenda preparation, minute-taking, and follow-ups.
- Aid in planning and executing HR projects and initiatives.
- Maintain and update HR databases and employee records.
- Cook up HR-related events such as trainings, workshops, and team-building activities.
- Handle sensitive information with a high level of confidentiality.
- Support onboarding and offboarding processes as needed.
Requirements
- Experience: 1–3 years in an HR Coordinator, HR Assistant, Administrative Assistant, Executive Assistant, or junior-level HR Generalist role. Must have experience supporting calendars, meetings, travel, or executive schedules and handling sensitive or confidential information.
- Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with video conferencing tools such as Zoom or Microsoft Teams.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Experience supporting HR leaders or senior executives.
- Experience with onboarding and offboarding activities.
- Experience coordinating employee engagement programs.
- Exposure to HR systems or employee records management.
- Hospitality industry experience.
Benefits
Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.
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Commensurate with experience.
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