Administrative Assistant

Job Summary

Responsible for performing administrative support duties within the assigned area.

Responsibilities

• Perform basic, routine administrative duties, following well defined, standard procedures
• Aid with document processing
• Compile special reports and request information from other areas
• Assist with filing and retrieval of information in both hard copy and electronic formats
• Answer telephone, take messages, communicate via electronic mail as necessary
• Receive and distribute incoming and outgoing mail
• Use keyboard (computer/typewriter) to enter data, perform calculations and/or retrieve information
• Operate a wide variety of electronic and mechanical office equipment

Requirements

• Communicate effectively with co-workers and other employees and/or customers outside work area
• Answer phone calls clearly and with a friendly, helpful tone
• Record messages accurately with appropriate information
• Work effectively and productively with others
• Help others with assignments as necessary to maintain department productivity
• Answer customer questions but know when to refer questions or issues to others
• Learns the function of the department and each employee responsibility to assist customers more effectively
• Show concern and sensitivity to others
• Apply basic education and training in job responsibilities and assignments
• Ask questions when unsure of how to handle an assignment and demonstrate ability and initiative to handle assignments beyond the basic, routine level
• Inputs employee payroll information into Workday and supports payroll processing activities to ensure accuracy and timeliness
• Utilizes Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint, to prepare reports, maintain records, and support administrative functions
• Processes and enters vendor invoices, maintains invoice records, and assists with accounts payable activities

Qualifications

• Education requirements: High school or GED
• Work experience requirements: Six to nine months of post-high school experience in learning and utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique)

Benefits

Competitive compensation and a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.

Pay

SG 03 Administrative Assistant pay starting between $22.14/hour and $27.68/hour.

Schedule

The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.