Administrative Assistant

Principle Responsibilities

• Performs clerical tasks.
  • Typing.
  • Preparation of documents.
  • Mailing.
• Answers phones and makes client/business associate calls.
• Maintains client records.
• Completes billing tasks and compiles data.
• Maintains databases and Excel spreadsheets.
• Generates reports.
• Provides department support.
• Schedules patient/client visits.
• Performs receptionist and check-in function.
• Orders supplies.
• Coordicates meetings, conferences, presentations, travel arrangements.
• Manages assigned projects.
• Manages employee and leader schedules and calendars.
• Writes correspondence to internal customers, or to clients or business associates.
• Manages provider schedules, expenses and/or education tracking.
• Manages department timecards.
• Manages department website.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description.
• 2 to 5 years in administrative support or secretarial experience.
• 2 to 5 years in Microsoft Office functions and computer technology.

Preferred Qualifications

• High school diploma or GED.
• Associate's or Vocational degree in related field.
• 2 to 5 years in electronic medical record experience.

Physical Demands

• Light Work: Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently.
• 0.8 FTE (64 hours per two-week pay period).
• 8-hour day shifts.
• No weekends.

Pay Range

Pay Range: $22.04 to $30.01 per hour.

Shift, Weekend and/or Other Differentials

Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary

• Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them.
• Access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members.
• Well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.
• Employee resources groups (ERGs) -- voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives.
• Engagement in various community involvement and volunteering events.

Benefits

• Medical/Dental.
• PTO/Time Away.
• Retail Savings Plans.
• Life Insurance.
• Short-term/Long-term Disability.
• Voluntary Benefits (vision, legal, critical illness).
• Tuition Reimbursement or Continuing Medical Education as applicable.
• Student Loan Support.

Additional Information

• Benefits to navigate the Federal Public Service Loan Forgiveness Program.
• Allina Health is a 501(c)(3) eligible employer.
• Benefit eligibility/offerings are determined by FTE and if you are represented by a union.