Administrative Assistant

About the role

The Executive Assistant to CEO conserves CEO's time and promotes the corporate image by representing the CEO internally and externally, acting as liaison between the CEO, key executives, board members and employees. This role provides high-level support to the CEO and other C-Level executives, conducts research, prepares reports and other confidential materials, and communicates with board members.

Responsibilities

• Welcomes visitors, reviews correspondence; arranges company dinners and other corporate functions;
• Answers questions and meets requests directed to the CEO;
• Executes board meetings by booking and planning the meeting schedule, assembling meeting materials, distributing information to board members, taking notes during the meetings, and distributing follow-up materials;
• Advises key executives on historical precedents;
• Arranges corporate travel and meetings by developing itineraries and agendas; booking air/ground transportation; arranging lodging and meeting accommodations;
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans;
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations;
• Improves quality results by studying, evaluating, and re-designing processes, implementing changes;
• Acts as meeting recorder, summarizing action items precisely and following up on them;
• Promotes and leads Process Improvement;
• Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments;
• Provides superior quality outcomes by taking ownership of administrative services to ensure quality work;
• Handles more complex administrative duties including intricate calendaring and travel arrangements;
• Conducts research to assist executives with inquiries or issues.

Requirements

• Minimum Experience: 5-8 years related experience.
• Education/Licensure: HS diploma required/ Bachelors or AA degree preferred.
• Other: Excellent communication skills; advanced administrative writing skills; Excellent customer relations and organizational skills as well as excellent understanding of office practices and procedures.

Skills

• Advanced knowledge of Microsoft Office Products including excel and PowerPoint.
• Presentation Skills.
• Task-oriented with an excellent sense of priority, logic, objectivity and confidentiality.
• Thrives in fast paced, start-up environment.
• Demonstrate a significant ability for discretion and confidentiality in the handling of sensitive issues, plus have strong organizational and problem-solving skills.

Pay

$79,697.00 - $119,545.00

Schedule

N/A