Administrative Assistant

Job Responsibilities

• Affords assistance in compiling data for reports, guaranteeing accuracy and prompt submission.
• Formats and proofreads reports for grammatical and typographical errors.
• Transmits communications (e.g., phone calls, emails), affords assistance to visitors, and maintains a log of incoming communications and visitors.
• Maintains and organizes physical and electronic records.
• Affords assistance in booking travel arrangements and accommodations; prepares travel itineraries and ensures all travel documents are complete.
• Tracks and records basic expenses and budget entries; affords assistance in reconciling expense reports with budget allocations.
• Affords assistance in the setup and preparation of meeting rooms; distributes meeting agendas and takes notes during meetings.
• Performs other duties as assigned.

Required Skills

• Administrative Support - Offering assistance to the department in fulfilling its administrative responsibilities.
• Data Entry - The process of entering data into a computerized database or spreadsheet.
• Record Keeping and Documentation - Creating, distributing, utilizing, maintaining, and disposing of recorded information maintained as evidence of business activities and transactions.
• Call Management - The processes and systems businesses and organizations utilize to handle incoming calls.
• Word Processing - The process of creating and editing documents on a computer.
• Guest Service Management - Coordinating all aspects of a guest's experience, from reservations to check-in to special requests.
• Schedule Management - Establishing policies and documentation for maintaining, developing, managing, and controlling the schedules for time and resources for the completion of the project.
• Report Drafting - Creating and writing various types of documents, such as policies, reports, manuals, and memos, organizing and presenting information in a clear and concise manner, ensuring accuracy and compliance with relevant guidelines and regulations.
• Event Planning - The organization of all the activities that surround an event.
• Research - Investigating and studying materials and sources in order to establish facts and reach new conclusions.

Requirements

• High school diploma or equivalent.
• 3+ years of related experience.

Other

• Candidates MUST be located within an area of commutable distance to Port Arthur.
• Candidates must have authorization to work in the US without sponsorship.