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Administrative Assistant Associate

NMSU Conference Services · New Mexico, United States · Yesterday
Administrative$16.83/hrFull-time

Position Details

Position Title: Administrative Assistant
Associate College/Division: Cooperative Extension Service
Department: 311900-ADMIN PRGM CIBOLA CTY
Location: NMSU satellite location
Offsite Location (if applicable): Cibola County, NM
Target Hourly/Salary Rate: $16.83
Appointment: Full-time
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Job Duties and Responsibilities

  • Answer phones, emails and in person customers that visit the office.
  • Become familiar with the various programs and activities conducted within the office and be able to direct customer/clientele to the appropriate agent.
  • Disseminate basics about upcoming events as well as other avenues of information for clientele/ customers.
  • Communicate policy and procedures with Agents and other office staff.
  • Aid 4-Hers, volunteers, and parents with registration, project material and 4-H policies and procedures.
  • Track and manage 4-H enrollments.
  • Sort, screen, and distribute incoming mail.
  • Maintain county website and social media platforms.
  • Resolve routine administrative problems and answer inquires concerning activities and operations of departmental processes.
  • Perform a range of staff and/or operational support activities.
  • Prepare finance documentation for different types of payments for utilities, agent travel, program activities and office equipment.
  • Track county finance monthly for proper spending and reconciliation of departmental procurement card.
  • Carry out administrative duties as necessary such as filing, typing, coping, binding, scanning etc.
  • Order, stock, and distribute office supplies.
  • Establish, maintain, process and update files, records and/or other office documents.
  • Operate personal computer to enter data, draft, edit, revise, and print letters.
  • Tables report and other materials.
  • Draft or prepare responses to routine inquiries; prepare photocopies and or flyers for events.
  • Operate a variety of office equipment.
  • Arrange meetings and conferences, schedule interviews and appointments and perform other duties related to maintaining one or more individuals’ schedules/ calendar.
  • Aid staff members in preparation for programs.
  • Maintain computer and manual filing systems.
  • Maintain Civil Rights files and contact reporting.
  • Maintain office hours while agents are in the field delivering programs.

Qualifications

  • Education and Experience: High School diploma + 1 years of relevant experience, or higher degree.
  • Preferred Qualifications: Special Certification/Licensure.

Working Conditions and Physical Effort

Work is normally performed in a typical interior/office work environment. Physical Effort: No or very limited physical effort required. Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking. Risk: No or very limited exposure to physical risk.

Recruitment Summary

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.

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