Administrative Assistant- AMS Ops

About the Role

This position reports to the Sr. Director of AMS and is responsible for ensuring accurate and timely reporting of AMS operations reports, data entry, and assisting in supporting AMS operations activities such as work order openings and tracking.

Responsibilities

• Coordinate meetings, appointments, and travel arrangements across multiple time zones.
• Prepare agendas, presentations, and briefing materials; take notes and follow up on action items.
• Enter data for AMS projects and assist with training reporting.
• Direct involvement with SAP functions and QAD.
• Documentation entry.
• Assist in planning training or company events as required.
• Provide reports in various formats to support short-term and long-term objectives.
• Ensure job files are maintained and organized.
• Ensure the office area is organized and office equipment is properly maintained.
• Provide support or lead miscellaneous projects to achieve company goals as required.
• Perform any other duties or responsibilities as assigned by the supervisor.

Requirements

• High School diploma or equivalent required.
• Two to five years of relevant work experience.
• Proficient in MS Office (Word, Excel, Access, PowerPoint, and Outlook).
• Exceptional organizational and time-management skills.
• Customer service oriented with strong verbal, written, and interpersonal communication skills.
• Ability to understand written and verbal communication from the company and supervisor, including training, procedures, and instructions.
• Problem-solving ability.
• Knowledge of general accounting practices.
• Strong clerical and organizational skills.
• Ability to create effective and concise reports.
• Excellent numerical perception.
• Ability to work independently and with a team.
• Must have the ability to legally work in the U.S.

Working Conditions

• Normal office settings.
• Periodic lifting requirements up to 25 pounds.
• Working extended hours as required in emergencies, on projects, or outages.
• Dynamic, fast-paced, demanding environment.
• Occasional overnight travel may be required.
• Majority of time spent sitting or standing in a comfortable position with ample opportunity to move about.
• All interactions must be dealt with in a courteous and professional manner.