Administrative Operations Assistant

About the role

Tamayo Federal Solutions (TFS) delivers high-impact, mission-focused solutions for federal customers nationwide. We are growing quickly and seeking motivated professionals who are ready to grow with us. Your mission will be to support TFS corporate operations and our federal customer base by providing administrative operations, human resources, and facility security support.

Responsibilities

• Provide administrative operations, human resources, and facility security support with primary ownership of new hire onboarding, recruiting coordination, personnel security administration, and expense report processing.
• Serve as Assistant Facility Security Officer (AFSO) under the direction of the FSO.
• Own the end-to-end new hire onboarding process from offer acceptance through the first 30 days.
• Coordinate start dates, first-day logistics, workspace assignments, badge issuance, and equipment and system access with IT, Facilities, and Security.
• Post and maintain open requisitions across the applicant tracking system (ATS), job boards, and university and veteran hiring channels.
• Screen applications, schedule interviews across multiple calendars, and manage candidate communication and status updates.
• Support offer preparation, reference checks, and pre-employment and clearance-related pre-screening.
• Maintain recruiting metrics and reporting (time-to-fill, pipeline status, source of hire) and applicant flow recordkeeping for OFCCP/EEO compliance.
• Process personnel security clearance actions in e-QIP, submit and track investigations and periodic reinvestigations, and maintain records in DISS.
• Administer physical access and visit control (visitor logs, classified visit authorizations).
• Conduct initial, annual refresher, foreign travel, and termination briefings.
• Support self-inspections, DCSA vulnerability assessments, incident reporting, classified document accountability, and insider threat program administration.
• Review, code, and process employee expense reports for accuracy, policy compliance, and proper allocation to projects, cost centers, and contracts.
• Administer the corporate card program and track travel authorizations against company policy and applicable FTR/JTR rates.
• Provide general administrative and operations support.

Requirements

• High school diploma or equivalent required.
• Two to four years of progressive experience in administrative operations, human resources support, or business operations.
• Demonstrated experience supporting new hire onboarding and recruiting coordination.
• Experience processing expense reports and working within an expense or accounting system.
• Willingness and ability to complete the DCSA Center for Development of Security Excellence (CDSE) FSO curriculum within the first six months of hire.
• Strong written and verbal communication skills and a professional, service-oriented approach to internal and external stakeholders.
• Attention to detail and accuracy in documentation and recordkeeping, with the organization and prioritization skills to manage concurrent deadlines with minimal supervision.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and the ability to learn new systems quickly.

Preferred Qualifications

• Bachelor’s degree in business administration, Human Resources or a related field.
• Ability to responsibly use AI-enabled tools to support administrative efficiency.
• Prior experience as an FSO, Assistant FSO, or security administrator, and experience in a government contracting environment.
• Hands-on experience with DISS, NBIS, e-QIP, and NISS; working knowledge of NISPOM (32 CFR Part 117) and DD Form 254 requirements.
• Active DoD security clearance.

Benefits

• 401(k) with matching
• Medical, dental, and vision insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Employee training and development programs
• Referral program
• Career growth and advancement opportunities

Pay

$55,000 – $72,000 annually