Administrative Assistant – Springfield, Illinois

Responsibilities

• Providing administrative support to the Office Manager and other staff
• Managing tasks that contribute to daily operations – i.e. directing phone calls, filing and scanning, ordering and maintaining office supplies, shipping and vendor coordination, and other miscellaneous items including errands, etc.
• Maintaining organized filing systems (electronic and physical)
• Aiding with special projects and other administrative duties as assigned including coordinating with other WHKS offices
• Preparing, proofreading and assembling professional documents (correspondence, reports, specifications and other engineering documents)
• Supporting inter-office coordination and communication
• Scheduling and coordinating meetings
• Aiding with preparation of presentations

Qualifications

• Associate’s or Bachelor’s degree in administration, business management, communication, marketing, or a related field preferred.
• In the absence of a degree, a minimum of 5 years of relevant administrative experience is required.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Proficiency in Adobe Acrobat Professional preferred
• Exceptional attention to detail and with both proofreading and editing ability
• Highly organized with the ability to manage multiple priorities and deadlines
• Self-motivated with the ability to work with limited supervision
• Able to handle information professionally and discreetly
• Strong written and verbal communication skills
• Customer-service mindset with a positive, team-oriented approach