Administrative Assistant - ALL CLINIC Float

About the role

This position is for an Administrative Assistant who will float between all Front Range Clinics from Boulder to Colorado Springs and occasionally travel to others throughout the state. 40 hours per week schedule will vary on company needs.

Responsibilities

• Cover clinics when PTO and Sick time is requested
• Ability to travel to all clinics
• Ability to be flexible and pivot when necessary
• Adjusting your schedule at moments when someone calls out or is a no-show
• Support supervisor in additional assigned tasks to improve system processes and flows
• Answer phone calls from other admins outside of your shift to monitor coverage needs and support as necessary
• Track the Google Spaces and ensure response to chats to help support other team members
• Answering phones, forwarding calls to appropriate staff, and taking messages as needed
• Responding to phone and in-person inquiries about intake and transfer procedures
• Distributing office correspondence/faxes to the appropriate staff
• Ensuring effective communication among various departments in the clinic
• Checking in patients through the Methasoft system and entering all new patient information into Methasoft
• Collecting patient fees, entering them in EMR
• Scheduling patients
• Facilitating the intake process
• Maintaining appropriate boundaries in all contact with patients
• Maintaining confidentiality of sensitive data and patient identities
• Making copies, assembling charts, and ensuring supply available for admissions
• Checking Medicaid eligibility
• Ensuring a safe work environment for employees and patients
• Ensuring an adequate inventory of supplies and equipment, maintaining office equipment
• Participating in meetings
• Performing other duties as assigned
• Staying up-to-date on industry standards through continuing education, participating in workshops, and continually learning about new front office/receptionist procedures
• Occasionally involving light work: exerting up to 20 pounds of force and/or lifting up to 20 pounds

Qualifications

• Works well in a team environment
• Has strong communication skills
• Is organized and reliable
• Has a desire to help others

Benefits

• Retirement plan
• Medical, Dental and Vision insurance
• Accrued Sick
• Accrued PTO
• 11 Paid Holidays/yr
• Overtime paid 1.5