Administrative Assistant AHN

About the role

This position is located at Department 38410 Navicent Health Medical Center - Pharmacy. The role is full-time with benefits eligibility.

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Affords assistance with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
• Performs routine to moderately complex word processing and document creation.
• Makes decisions on formatting and layout, edits for accuracy and consistency.
• Compiles reports, graphics, and statistical data.
• Creates reports under general instruction and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiates return correspondence as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.

Requirements

• Education: High School Graduate
• Certification / Registration / License: None Required
• Experience: Typically requires 1 year of administrative support experience
• Knowledge / Skills / Abilities: Time management and prioritization, ability to maintain confidentiality and use discretion, initiative and independent problem-solving, effective written and verbal communication, professional demeanor and customer service orientation, proficiency in Microsoft Office (Excel, PowerPoint, Word), organizational and multitasking abilities, diligence and attention to detail, ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations

Qualifications

• Physical Requirements: Normal office environment; occasional lifting up to 20 lbs. Prolonged periods of sitting, standing, and keyboard use.

Skills

• Time management and prioritization
• Ability to maintain confidentiality and use discretion
• Initiative and independent problem-solving
• Effective written and verbal communication
• Professional demeanor and customer service orientation
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Organizational and multitasking abilities
• Diligence and attention to detail
• Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program