Administrative Assistant AHN

About the role

This position provides administrative support to department leadership and other staff.

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
• Performs routine to moderately complex word processing and document creation.
• Compiles reports, graphics, and statistical data.
• Creates reports under general instruction and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.

Requirements

Typically requires 1 year of administrative support experience.

Qualifications

• Education: High School Graduate.
• Certification / Registration / License: None Required.

Skills

• Time management and prioritization.
• Ability to maintain confidentiality and use discretion.
• Initiative and independent problem-solving.
• Effective written and verbal communication.
• Professional demeanor and customer service orientation.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Organizational and multitasking abilities.
• Diligence and attention to detail.
• Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations.

Physical Requirements and Working Conditions

Normal office environment; occasional lifting up to 20 lbs. Prolonged periods of sitting, standing, and keyboard use.

Pay

$24.10 - $36.15 based on experience and qualifications.

Schedule

M-F, 8-4:30p.

Benefits

Advocate Health offers a comprehensive suite of Total Rewards, including:

• Compensation
• Premium pay
• Incentive pay
• Annual increases based on performance
• Benefits and well-being programs
• Competitive compensation
• Generous retirement offerings
• Programs that invest in your career development
• One of the nation’s largest graduate medical education programs
• Community benefits