Administrative Assistant / Admin Clerk

This position is located at the Morale, Welfare and Recreation (MWR) Department at NAS Meridian. The purpose of this role is to provide clerical support to the MWR Department.

Responsibilities

• Prepares and types correspondence using established procedures.
• Reviews and edits incoming and outgoing correspondence for proper format, conformance with procedural instructions, spelling, grammar, and typographical accuracy.
• Creates, updates, and maintains accurate records using both hard copy and electronic file systems.
• Receives telephone calls and visitors, providing referrals to other divisions as appropriate.
• Handles office mail, including sorting, reading incoming correspondence, and preparing outgoing mail.
• Makes arrangements for meetings, including space, time, and notifying attendees of the agenda.
• Assembles background materials, reports, and statistical data for meetings and briefings.
• Provides minutes or summary reports of meetings.
• As a Government Credit Card Holder, the incumbent:
  • Researches and purchases items requested in support of the MWR Department.
  • Reconciles credit card transactions monthly and by the deadline.
  • Maintains all "Blanket Purchase Agreement" purchase logs and processes all transactions within 5 days.
  • Submits all documentation within 7 days of merchandise receipt.
  • Processes all vehicle gas card purchases and all vehicle transactions and mileage reports on the government vehicle reporting system.
• Performs other related duties as assigned.

Requirements

• Must meet Federal Employment suitability requirements and successfully complete a background investigation, including fingerprint identification and background inquiry forms.
• Must successfully pass the E-Verify employment verification check; any discrepancies must be resolved as a condition of employment.
• Must go through a Personal Identity Verification (PIV) process requiring two forms of identification from the Form I-9.
• May be required to pass pre-employment examinations.
• A valid State driver's license is required to operate motor vehicles.
• Must have salary sent to a financial institution of choice by Direct Deposit/Electronic Funds Transfer.
• Selective Service Registration is required for males born after 12/31/1959.
• One year of office experience, demonstrating knowledge, skills, and abilities to perform the duties outlined above.
• Must be skilled in the use of a personal computer and various software programs.
• Must be able to type by touch with speed and accuracy.
• Ability to communicate effectively both orally and in writing.
• Must pass all training requirements for the government credit card.
• You will receive credit for all qualifying experience, including volunteer and part-time experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs.

Benefits

• Comprehensive benefits package including medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan.
• Annual and sick leave.
• Tuition reimbursement.

Additional Information

• Position is a non-critical, sensitive role requiring access to IT II systems and/or access to Personally Identifiable Information (PII). An Access National Agency Check Investigation (ANACI) is required via the SF 86 security form.
• Required to submit a Financial Disclosure Statement, OGE-450, upon entering the position and annually.
• Salary is dependent on experience and/or education.
• For positions requiring travel more than twice per year, the selectee may be required to obtain and maintain a Government-issued Travel Card.
• This announcement may be used to fill additional vacancies within 90 days of the closing date.