Administrative Assistant - Acquisitions

Responsibilities

• Compile, organize, and maintain project files and documentation.
• Request, collect, and follow up on outstanding documents and information from internal and external stakeholders.
• Participate in meetings by taking detailed notes, documenting action items, and assisting with follow-up tasks.
• Review documentation for accuracy, completeness, and proper organization.
• Maintain and improve the company's digital filing systems and document management processes.
• Track project milestones, timelines, and status updates to ensure deadlines are met.
• Maintain spreadsheets, databases, and reporting tools while providing regular updates to team members.
• Serve as a communication liaison between corporate departments, field teams, and other stakeholders to support seamless project execution.
• Cook up scheduling for site visits, inspections, meetings, and other project-related activities.
• Afford administrative and operational tasks to support department objectives.

Qualifications

• Associate's degree or higher required.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Process-oriented mindset with strong problem-solving abilities.
• Ability to handle confidential and sensitive information with discretion.
• Collaborative team player who can also work independently with minimal supervision.
• Strong interpersonal and communication skills with the ability to work effectively across all levels of an organization.
• Proficiency in Microsoft Office Suite and experience with web-based applications and databases.
• Dependable, accountable, and able to follow established procedures while taking ownership of assigned responsibilities.

Benefits

• Comprehensive benefits package, including medical, dental, vision, life, short-term disability, and long-term disability insurance.
• Paid vacation, paid sick leave, and paid holidays.
• Monday – Friday, 8am-5pm.

Pay

USD $23.00 - USD $25.00 /Hr.