Administrative Assistant, A&R Admin

How We Lead: The East Coast Labels A&R Administration department is seeking an enthusiastic and focused Administrative Assistant to support the team through a variety of tasks and responsibilities.

About the Role

If you are looking for an entry level position with a team where you will learn about the music business and the recording process from behind the scenes, this is the perfect job for you. Your days will include assisting the team with various daily tasks and special projects as needed, while working with internal and external teams successfully.

Responsibilities

• Provide administrative and operational support to the team.
• Demonstrate excellent customer service both internally and externally to all stakeholders while performing your responsibilities, ensuring helpfulness, accuracy, and guidance throughout.
• Support the A&R Administration department with both daily tasks and special projects, as needed, such as research, organization, meeting prep, etc.
• Cook up incoming meeting requests and prioritize.
• Manage project deadlines, including keeping organized status reports.
• Coordinate the vendor maintenance process including guiding vendors through the registration process, making address and other profile updates to existing vendors, and collaborating with external parties to help them understand the process and comply with the organization's requirements.

Requirements

• At least one (1) year with relevant experience working an administrative or similar role.
• Bachelor’s degree in Music, Business, Finance or relevant field.
• Strong sense of urgency, adherence to deadlines, attention to detail, and fearless follow-through required.
• Ability to easily refocus from one task to another and quickly gain an understanding of the shifting priorities and how to manage them.
• Highly skilled at explaining complex processes in a way others can easily understand and guiding those that need assistance past perceived roadblocks.
• Previous experience working with a music label.

Qualifications

• Ability to interact comfortably and effectively with employees of our company at all levels.
• Highly organized and forward-thinking.
• Proficiency in Excel, PowerPoint, Keynote and Canva.

Skills

• None specified.

Benefits

Universal Music Group is an Equal Opportunity Employer. We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT. For more information, please click on the following links. E-Verify Participation Poster: English / Spanish E-Verify Right to Work Poster: English | Spanish

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.