Administrative Assistant - 5PM - 10PM, Sunday - Thursday (part time) Urgent Need

Location: Sandy, UT • 6-month contract on W2 • 40 hours/week • Client: Medical Devices Company

About the role

Shift scheduler responsible for staffing a medical-device manufacturing operation. Staffing activities include scheduling regular time, overtime sign-ups, time-off requests, and shift exchanges between shifts.

Responsibilities

• Manage time-off requests and scheduling.
• Work with Operations Leaders to understand daily staffing needs and receive approval for staffing plans.
• Build staffing plans to run all production lines every shift and support preventive maintenance activities.
• Post overtime sign-ups for opposing shifts.
• Ensure each spot is filled by a qualified associate.
• Send automated requests to pull in overtime volunteers for scheduled overtime and urgent overtime needs.
• Manage shift-swapping between associates in each pay period.
• Learn new software to help improve efficiency of scheduling.
• Maintain an open line of communication to ensure staffing problems/changes are resolved in a timely manner.
• Maintain records and documents as required.
• Ensure employee scheduling is aligned with the training matrix.
• Comply with all local, state, federal, and client safety regulations, policies, and procedures including RCRA Hazardous Waste regulations.
• Comply with all local client quality policies, procedures, and practices through consistent application of sound quality assurance principles.
• Other duties as assigned.

Requirements

• High School Diploma/GED or 1 year of consecutive work experience.
• Experience supporting the scheduling for a production operation preferred.
• Proficient in Microsoft Office Applications (Word, Excel, and Teams).
• US Citizens, Green Card holders, GC EAD, OPT, EAD, or CPT required.

Skills

• ADP experience is a plus, but not required.
• Workday experience is a plus, but not required.

Schedule

Part-time, Sunday–Thursday, 5 PM–10 PM.

Physical Demands

• Frequently required to stand and/or occasionally sit for extended periods of time.
• Bending, stooping, and reaching may occasionally be required.