Administrative Assistant 4

About the role

The Administrative Assistant will provide high-level administrative and organizational support to multiple executive team members. The role involves providing support for several executives simultaneously, handling confidential information, preparing presentation materials, and managing travel and expense reports.

Responsibilities

• Provide administrative support to several executives simultaneously.
• Handle details of a highly confidential and critical nature.
• Collect and prepare information for use in discussions/meetings of executive staff and outside individuals.
• Prepare presentation materials for leadership meetings.
• Provide administrative support for travel and expense reporting.
• Exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Facilitate program meetings, executive meetings, and customer visits.
• Work within the broader corporate team to manage larger projects.
• Develop working relationships with sectors.
• Operate independently to meet requirements of leadership team and offer expertise to assist other functions within the organization.
• Assist events and activities of major organization initiatives.
• Report generation and compilation.

Requirements

The ideal candidate is experienced, flexible, and highly detail-oriented, with strong time-management skills and a desire to develop new skillsets. This position requires the Administrative Assistant to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion, and judgment. Strong integrity is essential, and the candidate must be comfortable working in a high-energy, collaborative, diverse, professional environment.

Qualifications

• High School Diploma and 6 years of relevant experience in the administrative professional field or Associate's Degree and 4 years of relevant experience in the administrative professional field OR Bachelor's degree and 2 years of relevant experience in the administrative professional field.
• Understand the sensitive nature of working in the executive office and have good judgment, problem-solving skills, and maintain the highest levels of confidentiality.
• Ability to work independently, foresee future needs, and be proactive.
• Comfortable operating in a fast-moving environment.
• Solve problems and meet deadlines with a great level of flexibility.
• Manage information flow in a timely and accurate manner.
• Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level, and administrative support within an organization.
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel) and intranet/internet proficiency.
• Experience and proficiency with Concur (or similar) travel and expense reporting system.

Skills

Basic Qualifications: High School Diploma and 6 years of relevant experience in the administrative professional field or Associate's Degree and 4 years of relevant experience in the administrative professional field OR Bachelor's degree and 2 years of relevant experience in the administrative professional field.

Preferred Qualifications: Bachelor's or Associate's degree preferred. Familiarity with Northrop Grumman’s specific systems (SAP, Concur, Facilities requests, IBUY, etc.). Knowledge of NGC resources, policies, and procedures. Experience and proficiency with Concur (or similar) travel and expense reporting system.

Pay

Primary Level Salary Range: $63,500.00 - $105,900.00