Administrative Assistant (305)

About the role

Provide administrative services to the safety team in accordance with applicable organization policies and practices.

Responsibilities

• General administration services to the team including filing, data entry, typing and assisting in the management of communications and paperwork.
• Aiding in the management of communications and paperwork, managing diaries, assisting with travel arrangements/organization, looking after visitors and assisting with general reception and telephone duties.
• Aiding the site in making improvements and implementing required changes.
• Liaising with external agencies in relation to health and safety matters.
• Reporting (content and format as agreed) on a monthly basis or as otherwise required.
• Achieving agreed personal targets and assisting the Manager to achieve team targets.
• Maintaining accurate records/documentation associated with your work.
• Immediately reporting problems/failures that may impact on the organization and/or its clients/customers to the Safety Manager.
• Meting your targets and contributing to those of the team as a whole.
• Contributing towards the efficient running of the team.
• Adhering to all organization policies and procedures.
• Interacting and co-operating with all members of the organization, its suppliers, and clients/customers.

Qualifications

• Familiarity with construction safety / working on a construction site is a plus.
• Must have 2-5 years of administrative experience.
• Strong preference to be bilingual (English & Spanish).
• Must be able to use Microsoft Office Software (Word, PowerPoint, Excel, etc.).
• MUST be local to Jeffersonville, OH area.

Skills

• Administrative skills
• Construction safety knowledge (optional but preferred)
• Bilingualism (English & Spanish)
• Microsoft Office proficiency (Word, PowerPoint, Excel, etc.)

Benefits

Environmental and Safety Solutions Inc. (ESS Inc.) is a Cincinnati based certified MBE. Since 2002, ESS Inc. has been providing health and safety, engineering, environmental technical and management services to businesses throughout the United States. We work with businesses from Fortune 500 members to small businesses in the local community, providing world class occupational safety and health consultative services and environmental compliance assistance. Our customers value our personal attention to their needs and the accuracy and flexibility of our services to meet their unique needs. As President and Founder of ESS, Lonnie Grayson brings more than 25 years of professional environmental safety and health leadership to the company. He founded ESS Inc. in 2002 and has grown the firm into a nationally recognized industry leader. With a professional background as a mechanical engineer, Mr. Grayson knows the value of a safety and health program that focuses on the processes that drive the safety and health process in a company to achieve great results. We understand the need for partnership with our customers to fully understand their needs and the culture of each customer to meet and exceed their occupational safety, health and environmental compliance needs.

Pay

N/A

Schedule

N/A