Administrative Assistant 30 Hours Weekly

About the role

The Administrative Assistant 30 Hours Weekly is needed for the Castle Partial Hospitalization Program (PHP) located at 1000 Atlantic Avenue, Camden, 08104. The position operates Monday & Wednesday from 11A-6:30P and Tuesday & Thursday from 10:30A-6:30P, with Friday off.

Responsibilities

• Manage daily operations of the programs front desk, including scheduling, billing, registering and phone.
• Perform secretarial duties necessary for administrative and/or clinical departments of the organization.
• Relieve department heads and other department supervisory personnel of routine and general office duties.
• Prepare and compose routine correspondence, memoranda, reports, etc.
• Receive and screen incoming calls, answering routine inquires and routing calls to appropriate individuals.
• Schedule and maintain calendar of appointments, meetings, and related arrangements.
• Open and distribute mail.
• Record, prepare, and distribute minutes of meetings.
• Order supplies necessary for program.
• File documentation in the medical record.
• Enter patient registration and billing information into computer daily.
• Adhere to confidentiality of patients/families in CASTLE Outpatient Program.

Qualifications

• A high school diploma or equivalent.
• 1-2 years clerical/secretarial experience preferable in a hospital or health care setting.
• Excellent communication, organizational and strong interpersonal skills required.
• Must have excellent telephone skills, knowledge of mental health language (DSM) preferred.
• Knowledge of office procedures, equipment and systems including telephone, fax, copy machine, calculator and knowledge of work processing packages.
• Knowledge of budgets and budget preparation preferred.