Administrative Assistant 3 - IM Rheumatology- Full - time-28352

About the role

The Administrative Assistant 3 works independently on multiple tasks simultaneously, maintaining the highest level of confidentiality. They must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines.

Responsibilities

• Types of correspondence and prepares PowerPoint presentations.
• Schedules and coordinates meetings, manages daily operations, and organizes work.
• Completes special assignments involving data analysis and decision-making.
• Prepares confidential correspondence, reports, and other documents.
• Manages accounts payable requests and reconciles them.
• Answers administrative phone calls, screens visitors, and resolves complaints.
• Arranges travel, prepares itineraries, and submits reimbursement requests.
• Calls for conference room reservations and coordinates conference logistics.
• Serves as the primary point of contact for office supply management and equipment maintenance.
• Performs other work-related duties or projects as assigned.

Requirements

• High School Diploma.
• Five years’ administrative experience in a healthcare setting.
• Strong project and time management skills.
• Proactive and resourceful.
• Customer-focused.
• Excellent written and verbal communication skills.
• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint.
• Ability to coordinate and prioritize multiple tasks, projects, and schedules.
• Ability to work independently.
• Ability to interact effectively and efficiently with all levels.

Qualifications

• Bachelor’s degree (preferred).

Skills

• Microsoft Office Suite (Word, Excel, Access, PowerPoint).
• Scheduling and calendar management software.
• Problem-solving and organizational skills.
• Confidentiality and attention to detail.
• Customer service and interpersonal skills.

Benefits

Rush offers exceptional rewards and benefits. Learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Schedule

Shift 1, 8 Hr (8:30:00 AM - 5:00:00 PM)