Administrative Assistant 3 (AA 3) DOH8982

About the role

The Washington State Department of Health (DOH) works to protect and improve the health of people in Washington State. This position supports the Division of Prevention and Community Health through collaboration with statewide partners and administrative support that helps advance community health initiatives. Fifty percent of the role supports the Office of Nutrition Services (ONS), which works to improve lifelong nutrition and health through nutrition education, food system navigation, breastfeeding promotion and support, and increased access to healthy foods. The remaining fifty percent supports the Community Workforce and Partnerships (CWP) Section within the Office of Family and Community Health Improvement (OFCHI), which leads community‑centered engagement and community‑based workforce development efforts. The position provides administrative support to the ONS Innovation Section Manager and CWP Manager, as well as section staff and management activities. It offers a hybrid work arrangement, combining remote work with scheduled onsite work at the DOH facility in Tumwater, WA, approximately two days per month.

Responsibilities

• Provide day-to-day administrative support to the ONS Innovation Section Manager, CWP Manager, and section staff.
• Coordinate and track administrative activities, assignments, deadlines, and follow-up items.
• Support routine office operations and respond to administrative needs across ONS and OFCHI.
• Organize information, materials, records, and resources to support efficient program operations.
• Assist with contracting, procurement, purchasing, and expenditure tracking activities.
• Monitor and organize financial and administrative information to support section management.
• Coordinate documentation and follow-up related to purchases, contracts, invoices, and other administrative processes.
• Provide administrative support for personnel-related processes and activities.
• Assist with onboarding, staffing changes, records, and other routine personnel functions.
• Support management of office resources, materials, equipment, and supplies.
• Provide administrative support for community workforce development and engagement initiatives, including the Community Health Worker Training Program, Community Health Worker Leadership Committee, and Promotores-focused projects.
• Support activities connected to emerging initiatives, including work related to the Rural Health Transformation Plan and Promotores/Opioid education efforts.
• Help coordinate meetings, communications, materials, and other logistics that support collaboration with internal and external partners.

Requirements

• Option 1: Three years of clerical, office or administrative experience supporting multiple departments.
• Option 2: An associate’s degree (or higher) in business administration, public administration, or a closely related field AND one year of clerical, office or administrative experience in supporting multiple departments.

Skills

• Experience composing, preparing, proofreading, formatting, and editing professional correspondence, reports, meeting materials, and other business documents.
• Experience arranging business travel, including transportation, lodging, and travel-related documentation.
• Experience coordinating meetings and events, including scheduling, preparing agendas and meeting materials, recording minutes, coordinating logistics, communicating with participants, and tracking follow-up actions.
• Experience providing project support, including coordinating tasks and assignments, tracking deadlines, communicating progress, and coordinating work with project team members.
• Practical skills in Adobe and Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint, to perform administrative functions.

Qualifications

• One (1) year working in public