Administrative Assistant 3/4

About the role

The Special Security IT & Cyber Operation's Group (SSO-3) is seeking an Administrative Assistant 3/4 to support the Group Leader and staff. This role involves interacting with both leadership and group members, providing administrative support, and occasionally representing other groups.

Responsibilities

• Provide administrative support with minimal supervision, shifting priorities as needed.
• Anticipate and resolve problems independently or as part of a team.
• Interact effectively with management, peers, and customers (internal/external).
• Occasionally represent and support other groups in SSO Division, and the SSO Division Office when needed.
• Manage complex administrative functions that span multiple groups and teams at the Administrative Assistant 4 level.
• Coordinate the work of others and help mentor the administrative team.
• Utilize IT troubleshooting principles or basic IT proficiencies as needed.

Requirements

• Administrative Assistant 3: High School Diploma and 3 years related experience; or equivalent combination of education and experience.
• Administrative Assistant 4: High School Diploma and 5 years related experience; or equivalent combination of education and experience.

Qualifications

• Demonstrated ability for exceptional attention to detail.
• Proven competence in professional administrative assistance or office management.
• Experience researching, analyzing, and resolving problems and issues both independently and as a team member.
• Excellent oral, written, and interpersonal communication skills.
• Track record of demonstrating initiative and collaboration.
• Knowledge of Laboratory organizational structure, operations, policies, and administrative systems.
• Experience with processes and systems for hosting external visitors, including foreign national visitors.
• Experience with domestic and foreign travel reservations and reimbursement processes.
• Designated Procurement Representative and P-card experience.
• Competency with IT troubleshooting principles or basic IT proficiencies.
• Desire to learn, grow, and take on increasing responsibilities.
• Active Q clearance, with ability to obtain SCI.

Benefits

Additional details about benefits can be found in the provided document.

Pay

The pay range for this position is determined by the level of hire (Administrative Assistant 3 or 4) and will be discussed during the interview process.

Schedule

The work schedule for this position is onsite and located in Los Alamos, NM.