Administrative Assistant 2nd Shift

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path! We’re looking for a high-energy, self-motivated Administrative Assistant to join our team and keep our field operations running smoothly. This is a fast-paced role perfect for someone who thrives on task-switching and staying organized while supporting both management and our technicians on the ground. If you are a proactive problem-solver who enjoys a mix of logistics, financial support, and project coordination, we want to hear from you. What you would be doing: Responsibilities: Coordinate travel accommodations for employees and management by booking flights & hotel roomsConfirm reservations and distribute confirmations to the travelerMonitor email to answer questions or complete tasksAssist technicians by confirming hours and per diem is paid. Assist technicians by adding labor and per diem when neededAssist Project Management with various tasks, including calling sites and confirming permit requirementsCreate and Submit Expense Reports for field techniciansCreate and Submit Expense Reports for ManagementAssist with monthly bills/reports by allocating to job numbers, categories, etcAssist with Fleet billing regarding tolls and violationsMonitor Admin Phone LineAssist field techs with Material Purchases What we need: Requirements: Candidate must be self-motivated and able to task switch in a fast-paced environment. Able to work the 2nd shift schedule from 1 PM to 9 PM Saturday - Wednesday. However, training would be for 2 weeks on the day shift (9 am to 6 pm, Monday through Friday) before switching to the 2nd shiftCandidate must be available every 4 weeks for an On-Call/After Hours rotationProficient with using smartphones, computers, including email, spreadsheets, and Microsoft Office programs: Outlook, Excel, and WordExperience desired but not a must in CLC, SAP Concur, Best Pass and WEX About: Wachter is a family-owned company since 1930 and we see each employee as a critical piece of the Wachter Family. With over 900 licenses across the country, Wachter serves commercial and industrial clients with the right technologies needed to keep them successful. We design, install, and maintain the technologies that keep businesses operating efficiently. Our team of dedicated electricians, engineers, and technicians provides electrical, data, security, communications, and automation services to clients in numerous industries. Follow us on Facebook, Instagram, Twitter, and LinkedIn. We're an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. Benefits Package: Company Paid!Medical, Dental, Prescription & Vision BenefitsLife, AD&D, and LTD insurancePaid Vacation and HolidaysCompany-Matched 401(k) and IRA Retirement Savings