Administrative Assistant 2 - Ripon

Job Summary

The Administrative Assistant II provides advanced administrative and operational support to manufacturing and business operations teams, serving as a trusted partner in the execution of critical administrative processes and day-to-day business activities. This role is responsible for coordinating complex administrative functions, maintaining accurate records and documentation, supporting compliance-related activities, and facilitating effective communication across departments.

Essential Functions

• Cook and process union bids in accordance with labor agreements and internal procedures.
• Serve as a liaison between departments, ensuring accurate documentation and timely approvals.
• Facilitate onboarding processes for new employees.
• Care for the coordination and management of new employee evaluations, maintaining and ensuring evaluation deadlines are met.
• Prepare and maintain the Days Worked Report.
• Provide administrative support in the coordination and management of union discipline processes.
• Prepare, track, and maintain disciplinary documentation in accordance with labor agreements and organizational policies.
• Aid in gathering, tracking, and organizing data required for regulatory compliance.
• Identify, develop, and monitor improvements to administrative workflows, processes, and procedures to enhance efficiency, accuracy, and compliance.

Other Functions

• Assist in onboarding and cross-training of administrative staff.
• Aid in the development and maintenance of training materials, guides, and standard operating procedures.
• Maintain full working knowledge of all Administrative Assistant I duties and responsibilities which include but are not limited to personnel schedules, employee timesheet processing, training scheduling and tracking.
• Provide coverage for Administrative Assistant I positions during absences, vacancies, or high workload periods.

Qualifications

• High school diploma or equivalent required.
• Minimum of 5 years of administrative experience in an operations environment.
• Flexibility to work overtime as needed to support operational demands.
• Proficiency in Microsoft Office; experience with JDE applications preferred.
• Strong organizational and interpersonal skills, with keen attention to detail.
• Excellent verbal and written communication skills, with the ability to interact effectively at all levels of management, both internally and externally.
• Demonstrated ability to prioritize tasks and adapt to changing priorities.
• Proven reliability and punctuality; ability to work effectively in a team environment while adhering to all safety regulations and operating procedures.
• Experience in union environments, HR processes, regulatory reporting, or training coordination is strongly preferred.

Physical Demands

• Position operates in a professional office setting situated within an active operations environment.
• Position will be exposed to indoor and outdoor environments with varying noise levels.
• Ability to lift up to 40 pounds.

Compensation

Hourly Pay Range: $27.93 - $41.88