Administrative Assistant 2 - Radiation Oncology-28198

About the role

The Administrative Assistant 2 supports the operational activities of the Department, relieving management of administrative tasks and providing detailed support.

Responsibilities

• Maintains departmental programs and meetings, including planning, preparation, implementation, and evaluation.
• Aids in budgetary matters and assists with composing business documents.
• Designs reports to support departmental operations and independently creates correspondence.
• Coordinates special events and provides training on computer applications.
• Maintains calendars, schedules, and attendance records, and distributes reports and materials.
• Investigates and resolves invoicing issues, prepares expense files, and reconciles check requests and purchase orders.
• Makes travel arrangements and prioritizes communication and requests for meetings.
• Maintains a working knowledge of Rush's standard computer applications and coordinates office space management.
• Initiates and/or reconciles check requests, purchase orders, and travel vouchers for department cost centers.
• Supports the management in making travel arrangements.

Requirements

• High School Diploma with three years of progressive experience in an administrative role, preferably in Healthcare.
• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, and scheduling/calendar software.
• Excellent communication skills, both written and oral.
• Ability to analyze data and prioritize multiple initiatives.
• Ability to produce accurate documents and reports.
• Ability to work in complex administrative systems and interact effectively with internal and external customers.

Qualifications

• Baccalaureate Degree preferred.

Skills

• Microsoft Office Suite proficiency.
• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint.
• Excellent communication skills, both written and oral.
• Ability to analyze data and prioritize multiple initiatives.
• Ability to produce accurate documents and reports.
• Ability to work in complex administrative systems and interact effectively with internal and external customers.

Benefits

Rush offers exceptional rewards and benefits, including competitive salaries determined by various factors such as education, experience, and internal equity. For more information, visit our Rush benefits page.

Pay

The pay range for this role is $18.87 - $29.73 per hour, reflecting the anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on individual circumstances.

Schedule

The work schedule is Shift 1, 8 hours (8:30:00 AM - 5:00:00 PM).