Administrative Assistant 2-Palliative Medicine

About the role

Office Associate to serve as Administrative Secretary within the Division of Palliative Medicine in the Department of Internal Medicine; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions.

Responsibilities

• Coordinates and maintains appointment calendars
• Schedules and coordinates meetings, conferences, educational programs, and special events including logistics
• Attends and records minutes of meetings
• Transcribes and distributes meeting records
• Makes national and international travel and lodging arrangements
• Collects receipts, prepares requests for, and tracks reimbursement of expenses
• Drafts and prepares correspondence
• Prepares reports, tables, and slides for presentations
• Assists with preparation of grant applications, manuscripts, and research reports
• Assists faculty with preparation of credentialing and promotion & tenure documents
• Updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation
• Answers phones and inquiries
• Serves as liaison for faculty, staff, investigators, administration, and external customers and organizations
• Opens, screens and distributes mail
• Establishes and maintains files
• Performs other duties as assigned