Administrative Assistant 2

About the role

The Administrative Assistant 2 assigned to Employee Relations will report to the Deputy Superintendent – Employee Relations.

Responsibilities

• Handle incoming and outgoing correspondence, rerouting, proofreading documents prepared by other sections.
• Handle administrative duties in connection with Employee Relations Programs.
• Originate correspondence or prepare replies to correspondence as directed by Employee Relations Staff members.
• Act as a liaison with sections under direct supervision of Employee Relations as well as with union representatives.
• Coordinate internal and interagency meetings consistent with Employee Relations Staff schedules.
• Make travel arrangements, including flights and lodging, and prepare travel advances and vouchers.
• Perform clerical processing and record maintenance activities utilizing word processing packages, spreadsheets, and database programs.
• Track employee organizational leave.
• Coordinate promotional ceremonies.
• Perform other duties as assigned by Employee Relations Colonel or designee.

Qualifications

• One (1) year permanent service as a New York State employee with one (1) year service in a title allocated SG‑11 or higher; OR two years of administrative office experience in which you provided direct support for executive level management.
• Must have appropriate clerical skills, knowledge of proper office procedures, including experience with conventional and electronic data filing systems.
• Must be proficient in the operation of personal computers and various software including Microsoft Word, Outlook, Access and Excel.
• Minimum qualifications must be met by the closing date of the posting.