Administrative Assistant 2

About the role

The Administrative Assistant II will support the Associate Vice President for Community Engagement and the Community Engagement team with administrative and operational functions.

Responsibilities

• Support travel arrangements and expense reimbursements for the AVP and other department team members as needed.
• Cook up and manage shared calendars to help the team plan efficiently.
• Implement and maintain administrative systems to streamline work, improve accuracy, and reduce redundancies.
• Maintain accurate administrative and financial records to support audits and reviews.
• Serve as the front-line contact for campus and community partners via phone and in person.
• Maintain an organized and efficient office environment, including supplies inventory and order placement.
• Keep up-to-date compliance files, forms, and administrative records that support smooth day-to-day operations.
• Identify and recommend process improvements to enhance administrative efficiency across the team.
• Cook up and manage shared calendars to help the team plan efficiently.
• Coordinate logistics for community engagement events, meetings, and activities including reserving spaces, handling RSVPs, setting up venues, ordering catering, and preparing materials.
• Aid in pre-and post-event administrative tasks to ensure seamless program execution.
• Maintain event calendars and collaborate with team members to promote participation and engagement.
• Aid in processing budget-related documents such as requisitions, invoices, and expense reports.
• Prepare monthly standardized budget reports to track spending and inform decision-making.
• Liaise with vendors and campus offices to facilitate purchases and resolve procurement questions.
• Deliver courteous, proactive service that reflects the values of the Office of Community Engagement and supports its partnerships.
• Aid team members on collaborative initiatives and special projects as needed.
• Perform all duties as assigned.

Required Qualifications

• Associate degree from an accredited college or university in related field and four years of progressively responsible experience in administrative support positions
• OR High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization, and seven years of progressively responsible experience in administrative support positions.

Preferred Qualifications

• Bachelor's degree from an accredited college or university in a related field
• Preferred Experience: Experience working with Augusta University/AU Medical Center in invoice processing and tracking software, experience working with State of Georgia/AU Health Travel Requirements, Expert level experience in working with Microsoft Excel and Microsoft PowerPoint, Prior special events logistical planning experience

Knowledge, Skills, & Abilities

• KNOWLEDGE: Proficient in Microsoft Office and other computer software/databases
• SKILLS: Excellent interpersonal, verbal, and written communication skills, Attention to detail and analytical abilities, Requires adaptability, good judgment, and initiative, Strong organizational and time management skills
• ABILITIES: Ability to maintain confidentiality, Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations, Ability to multi-task, think creatively, and handle a heavy workload, Ability to support events, Ability to analyze data, generate reports, and interpret metrics to inform decision-making, Ability to troubleshoot issues and implement effective solutions, Ability to lead and facilitate meetings with both small and large groups of people and communicate effectively

Shift/Salary/Benefits

Shift: Days/M-F
Pay Band: B5
Salary: Minimum $17.88/hour - Midpoint: $21.92/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 4/8/2026 - Until Filled

Conditions of Employment

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
• If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
• Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

Other Information

• Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
• Equal Employment Opportunity: Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365