Administrative Assistant (1323)

Responsibilities

• Manage complex calendars, schedule meetings across multiple time zones, and coordinate internal and external appointments for executives and team members.
• Prepare, edit, and format correspondence, reports, presentations, and other materials for internal and external use.
• Cook up and coordinate domestic and international travel arrangements, including itineraries, visas where applicable, and expense reporting in accordance with firm policies.
• Support the planning and execution of meetings, events, and offsites, including logistics and materials preparation.
• Act as a point of contact for internal stakeholders and external counterparties, ensuring timely and professional communication.
• Provide general administrative and office support as needed to support business operations and team effectiveness.

Qualifications & Experience

• 3-5 years of experience in an executive assistant or senior administrative support role.
• Prior experience in a financial institution or professional services environment is preferred, but not required.
• Experience supporting senior executives and/or teams within fast-paced, deadline-driven environments.
• Ability to work effectively with global teams and manage competing priorities across regions.