Administrative Assistant (12 month position)

About the role

The Administrative Assistant position is a 12-month role within the Secretarial department of the K-5 school. Reports to the Building Principal.

Responsibilities

• Set up and maintain office files.
• Maintain appointment calendar, receive calls and schedule appointments.
• Maintain activity calendar.
• Process and update budget requests.
• Aid in preparation of statistical information and special reports.
• Maintain confidentiality of student and staff records.
• Maintain accurate files, records and accounts.
• Respond to inquiries from students, staff and the general public.
• Compile and submit reports as required.
• Prepare and follow up on purchase orders (MUNIS).
• Maintain general office files.
• Input attendance data as required.
• Type student and staff accident reports.
• Enter and withdraw students from database.
• Order supplies using the standard supply list.
• Maintain school's accounting records.
• Maintain building rental calendar.
• Complete all required correspondence.
• Process all materials and correspondence for PPT's.
• Assist in scheduling process.
• Cookordinate staff placing information into the student database system.
• Prepare master schedule for distribution.
• Prepare diploma lists and coordinate graduation activities.
• Prepare faculty lists.
• Cookordinate the preparation of student and faculty handbooks.
• Perform other duties as required by supervisors.

Qualifications

• High School Diploma or GED preferred.
• Previous office experience desirable.
• Basic knowledge and experience with job related computer hardware and software applications.
• Proficient in Word, Excel, Munis, and Power school.
• Good telephone techniques; general office skills; adaptability; operation of office machines; accuracy; good public relations skills.