Administrative Assistant 10-Month Deans Secretary (OE)

Hourly rate: $19.75 (inclusive of the mandatory 4.5% retirement contribution to the Illinois Municipal Retirement Fund).

Benefits

• Full healthcare benefits, including employer-paid Life and AD&D insurance and Long Term Disability
• Employee Assistance Program (EAP)
• Three medical plans to choose from (PPO and HMO options)
• 100% claim reimbursement for out-of-pocket expenses (excluding ER services) when enrolled in the PPO plan and using the RUSH Healthcare reimbursement program

Schedule

203 days per year, 7:00 A.M. – 3:30 P.M. (may be adjusted by administration). This position is represented by the Oswego Support Professionals Association (OESPA).

Responsibilities

• Assist building administration with necessary clerical tasks
• Answer telephone and email, provide accurate information, and route calls or messages to the appropriate school employee
• Assist students with a wide variety of questions/issues brought to the Dean’s office
• Respond to parent phone/email inquiries regarding attendance, student conduct, detentions, lockers, parking, etc.
• Maintain attendance, discipline, and other areas of the Student Information System (PowerSchool), including entering data, running reports, and flagging issues that need attention
• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit

Qualifications

• Highly organized, flexible, and willing to work as a team to assist with priority projects
• Strong background in Excel, Word, and Google applications
• Attention to detail
• Comfortable working closely with staff and students
• Ability to work in stressful situations and excel in a fast-paced environment
• Bilingual skills helpful
• Prior experience working in a Dean’s Office or related environment preferred
• Willingness to build trusting relationships with students
• Ability to exercise discretion and maintain confidentiality of all student personal information
• Strong organizational skills
• Ability to relate well to students, staff, and parents
• Excellent verbal and written communication skills, including tact in communicating sensitive information
• Ability to work independently and multi-task