Administrative Assistant - 10.5 Month

QUALIFICATIONS

• High school diploma
• Experience working in a professional office setting
• Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)
• Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill
• Use a 10-key calculator and be highly accurate with numbers
• Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously
• Self-starter; able to work independently
• Strong telephone and interpersonal communication skills
• Able to lift 40 lbs. to shoulder height occasionally.

Essential Job Functions

• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district
• File and sort paperwork
• Input data for recordkeeping in multiple software systems
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas
• Type and/or draft letters of correspondence
• Maintain and order supplies; organize storage areas
• Process invoices, track expenses, and produce expense reports
• Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events, take meeting minutes
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district

Other Job Functions

• Maintain confidentiality
• Attend meetings and training as directed
• Present and communicate in a professional manner
• Work additional hours or overtime as directed
• Perform other duties as assigned by supervisor