Administrative Assistant 1/Trainee- Student Accessibility Services- NY HELPS
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Remove boilerplate, navigation, EEO, etc. Preserve all substantive info.
We need to parse the posting.
Key info:
- Salary: $49,841.00 Annually (Pay)
- Location: SUNY Brockport (maybe not needed as heading; could be in About the role paragraph)
- Job Type: Classified Full-Time (Schedule? Actually schedule is 37.5 hours/week Monday-Friday 8am-4pm)
- Job Number: 2600464 (metadata, drop)
- Division: Academic Affairs
- Department: ASC Student Accessibility Services
- Opening Date: 09/15/2026
- Closing: 9/29/2026 11:59 PM Eastern (application deadline, but we drop application instructions)
- Bargaining Unit (maybe not needed)
- About the role: description paragraph after "Founded in 1835..." etc. Also summary paragraph: "SUNY Brockport is accepting applications for Administrative Assistant 1/Trainee. The Administrative Assistant 1 provides comprehensive administrative and operational support for the Academic Success Center (ASC), specifically Tutoring Services and Student Accessibility Services (SAS). This position serves as the first point of contact for students, faculty, staff, and visitors while ensuring the efficient operation of daily office functions."
- Responsibilities: list under "Job Functions Essential Functions" with percentages and bullet-like sentences. We need to extract duties as list items.
- Requirements: Minimum Qualifications (NY HELPS) and Competitive Minimum Qualifications (non-ny Helps). Also Preferred Qualifications list.
- Skills: maybe part of Preferred Qualifications; but we could put under Skills section if we have explicit skills list. The posting includes "Excellent customer service and interpersonal skills. Strong organizational and time management skills. Ability to manage multiple priorities with accuracy and attention to detail. Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams). Experience with Banner, Slate, Accommodate, Brightspace, or similar higher education systems. Experience with scheduling, records management, and office administration. Experience supporting student employment or payroll processes. Knowledge of tutoring, accessibility services, or academic support operations. Experience processing purchasing cards, travel reimbursements, or departmental budgets." That's more like qualifications/skills. Could be placed under Skills or Requirements. Since we have Requirements section for minimum qualifications, we could put Preferred Qualifications under Skills or maybe under Qualifications. The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have both Requirements and Qualifications and Skills if content exists. We need to decide what goes where.
We have:
- About the role: description of university and role summary.
- Responsibilities: the essential functions broken down.
- Requirements: Minimum Qualifications (NY HELPS) and Competitive Minimum Qualifications (non-ny Helps). That's definitely requirements.
- Qualifications: maybe Preferred Qualifications? Could be separate.
- Skills: maybe the list of proficiencies etc. Could be under Skills.
- Benefits: "Benefits eligible. Find out more about benefits at Careers@Brockport." That's substantive but vague. It says "Benefits eligible." That's real content (they are benefits eligible). Should we include Benefits section? The instruction: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Here we have "Benefits eligible." That's specific enough? It states that the position is benefits eligible. That's real content. So we can include Benefits section with that sentence.
- Pay: Salary $49,841.00 Annually. That's specific. So include Pay section.
- Schedule: Work Schedule: 37.5 hours/week: Monday - Friday 8:00am - 4:00pm. That's specific. Include Schedule section.
Now we need to format.
We must not repeat job title as heading. The page already shows it, so we don't add for the title.
We need to output only HTML fragment, no /, no markdown fences.
We'll produce something like:
About the role
About the role
...
Responsibilities
- ... ...
Requirements
Minimum Qualifications (NY HELPS): ...
Competitive Minimum Qualifications (non‑NY HELPS): ...
Qualifications
Preferred Qualifications:
- ... ...
Skills
... maybe we can merge with Qualifications? But we already have Qualifications for preferred qualifications. Skills could be the list of proficiencies (Microsoft Office, Banner, etc). However the preferred qualifications list already includes those. To avoid duplication, we could treat the preferred qualifications as Skills and not have a separate Qualifications section. But the instruction says we can have both if content exists. We need to decide what to put where to avoid duplication but still preserve all info. We could put Minimum Qualifications under Requirements, Preferred Qualifications under Qualifications, and the specific skill proficiencies under Skills (maybe overlapping). But we risk duplication. Better to follow the headings: Requirements for minimum qualifications, Qualifications for preferred qualifications, Skills for the list of proficiencies (like Microsoft Office, Banner, etc). However the preferred qualifications list already includes those proficiencies. So we could put the list under Skills and not repeat under Qualifications. But then we would lose the heading "Preferred Qualifications". The instruction says we should not invent headings; we can use the headings given. It didn't say we must use exactly those headings; we can use them if we have content. So we could have: - Requirements: Minimum Qualifications (NY HELPS) and Competitive Minimum Qualifications (non-ny Helps) - Skills: Proficiency with Microsoft Office Suite, Experience with Banner, Slate, Accommodate, Brightspace, etc., Experience supporting student employment or payroll processes, Knowledge of tutoring, accessibility services, or academic support operations, Experience processing purchasing cards, travel reimbursements, or departmental budgets. - Qualifications: maybe we could put "Preferred Qualifications: Excellent customer service and interpersonal skills; Strong organizational and time management skills; Ability to manage multiple priorities with accuracy and attention to detail." That seems like skills too. Hmm. Alternatively, we could combine Preferred Qualifications and Skills into one section called Qualifications (or Skills). But we need to follow instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It's examples, not mandatory to use all. So we can choose which headings to use based on content. Thus we could have: - About the role - Responsibilities - Requirements (minimum qualifications) - Qualifications (preferred qualifications) - Benefits - Pay - Schedule We could omit Skills if we put preferred qualifications under Qualifications. That seems fine. Let's extract content. About the role: combine the paragraph about SUNY Brockport and the summary. Paragraph: "Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning. Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport! SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities." Then summary: "SUNY Brockport is accepting applications for Administrative Assistant 1/Trainee. The Administrative Assistant 1 provides comprehensive administrative and operational support for the Academic Success Center (ASC), specifically Tutoring Services and Student Accessibility Services (SAS). This position serves as the first point of contact for students, faculty, staff, and visitors while ensuring the efficient operation of daily office functions." We can combine into one or two paragraphs. We'll keep as one
maybe long but okay. Responsibilities: need to extract each bullet from the essential functions sections. Essential Functions: Office Administration (30%) - Serves as the primary point of contact for the Tutoring Center - Supports Student Accessibility Services and Testing Center operations - Responds to phone, email, and in-person inquiries - Manages departmental email accounts and correspondence - Establishes and maintains office procedures, filing systems, and efficient workflow - Coordinates calendars, appointments, meetings, and room reservations - Prepares meeting agendas and minutes - Prepares, mail, and ship letters, reports, promotional materials, and other departmental communications - Coordinates campus mailings and information distribution - Orders office and tutoring supplies and maintains equipment and inventory - Assists with departmental projects and committee work - Reviews documents and correspondence for correct spelling, grammar, formatting, and adherence to departmental standards Tutoring Center Operations (25%) - Provides general office support and assists with special projects as assigned - Coordinates tutoring schedules, programming, and training activities - Reserves rooms for tutoring sessions and events - Enters and maintains tutoring usage data - Assists with large-scale assessment and data collection activities using systems such as Slate Student Success and MachForm Student Employment Administration (25%) - Coordinates recruitment, onboarding, and hiring paperwork for student employees - Processes work referral forms - Tracks and approves student employee timesheets - Maintains bi-weekly payroll records - Troubleshoots payroll, direct deposit, and time reporting issues Financial & Operational Support (10%) - Processes purchasing card (P-Card) transactions and monthly reconciliation - Processes travel vouchers and reimbursements - Purchases supplies while maintaining accurate financial records - Tracks departmental expenditure and purchasing documentation Customer Service & Campus Support (10%) - Spot-checks tutoring rooms to connect students and tutors, stock supplies, and maintain an organized and welcoming environment - Provides information and referrals to students, faculty, staff, and visitors - Supports student engagement activities and campus programming - Demonstrates commitment to diversity, equity, inclusion, accessibility, and belonging We need to put these as list items under
- . Could keep the percentages as part of the description or omit. The instruction: preserve ALL substantive information; do not invent or summarize away detail. So we should keep the percentages maybe as part of the description. Could include them in the list item text. We'll create list items like:
- Office Administration (30%): Serves as the primary point of contact for the Tutoring Center; supports Student Accessibility Services and Testing Center operations; responds to phone, email, and in-person inquiries; manages departmental email accounts and correspondence; establishes and maintains office procedures, filing systems, and efficient workflow; coordinates calendars, appointments,