Administrative Assistant 1/ Trainee 1/2 (NY HELPS)

About the role

This position involves reviewing incoming and outgoing correspondence, conducting research, assisting with administrative tasks, and coordinating office operations.

Responsibilities

• Review incoming and outgoing correspondence for accuracy and completeness.
• Research background information as needed.
• Transmit instructions to staff and follow up on actions.
• Handle telephone calls and assist visitors.
• Coordinate and arrange meetings.
• Establish and maintain office filing systems.
• Resolve day-to-day operational problems.
• Act as a liaison among key executives, staff, other employees, and the public.
• May supervise clerical staff.

Requirements

• Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer.
• Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
• Minimum Qualifications for Open to the Public: See Additional Comments section.

Qualifications

• Aministrative Assistant Trainee 1: Six months of experience in administrative support, including use of office software and provision of customer service.
• Aministrative Assistant Trainee 2: One year of experience in administrative support, including use of office software and provision of customer service.
• Aministrative Assistant 1: Two years of experience in administrative support, including use of office software and provision of customer service.
• Certification or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Skills

N/A

Benefits

N/A

Pay

$40,391 to $58,447 annually

Schedule

N/A