Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS

Duties

• Arrange travel and prepare travel expense submissions.
• Set up and maintain filing systems.
• Prepare and manage Division correspondence, including CCU’s requests.
• Track legislation comments.
• Keep current Division staff rosters, phone numbers, office locations, and Outlook email lists.
• Manage and track Division out-of-state travel request submissions.
• Order supplies and manage Division equipment inventory.
• Support Division training, assessing needs and scheduling events.
• Support communications staff with event arrangements and logistics.
• Manage and track Division vessel and vehicle pool usage.

Qualifications

• Minimum Qualifications: This title is part of the NY HELPS program. Candidates must meet the minimum qualifications listed below.
• Non-competitive qualifications for NYHELPS:
• Administrative Assistant Trainee 1: Six months of experience in administrative support.
• Administrative Assistant Trainee 2: One year of experience in administrative support.
• Administrative Assistant 1: Two years of experience in administrative support.
• Competitive qualifications:
• Reassignment: Currently in the title and an employee of DEC.
• Reinstatement Eligible: Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
• Transfer Eligible: One year of permanent competitive service at Salary Grade 6* or higher and eligible for transfer under Section 70.1.
• Additional Comments: Travel may be required. We offer a comprehensive benefits package including holiday and paid time off, public service loan forgiveness, pension, shift and geographic pay differentials, health care options, family dental and vision benefits, and more.

Benefits

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

Additional Information

Travel may be required. The Department of Environmental Conservation (DEC) is committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage all qualified individuals, including those with disabilities, to apply to open positions at the agency.