Administrative Assistant 1 - Human Resources

Minimum Qualifications

• High school diploma and satisfactory pre-employment skill assessment
• Associate degree or post-secondary training in business administration, human resources, office administration, or a related field preferred
• Minimum of two years of administrative support experience, preferably in Human Resources
• Mets all mandated health requirements
• Documentation of a clear criminal record
• Complies with drug-free workplace rules and Board policies
• Strong organizational, planning, and time management skills
• Excellent oral and written communication skills
• Exceptional attention to detail and accuracy
• Proficient in Microsoft Office Suite, Google Workspace, HRIS systems, and database management
• Demonstrated proficiency in data entry, proofreading, grammar, spelling, and document formatting
• Able to maintain confidentiality while handling sensitive personnel information
• Strong customer service skills with the ability to communicate professionally with employees, applicants, school districts, and the public
• Able to prioritize multiple assignments while meeting deadlines
• Knowledge of Board Agendas preferred

Responsibilities

• Provide administrative support to the Human Resources Department
• Assist HR staff with daily operations and special projects
• Maintain strict confidentiality regarding personnel records, employee information, investigations, and employment matters
• Prepare, proofread, edit, and distribute professional correspondence, employment verification letters, licensure letters, contracts, memorandums, reports, and other HR documents
• Assist with the preparation of Board agenda materials and supporting documentation related to personnel recommendations
• Schedule interviews, orientation sessions, meetings, and training programs
• Serve as back-up to Fingerprint and I9 processing at Central Office
• Accurately and timely data entry into Human Resources Information Systems (HRIS), PowerSchool Records, spreadsheets, and other databases
• Maintain personnel files in accordance with records retention requirements
• Generate reports from HR databases as requested
• Track licensure, certifications, five-year FBI Renewal, employment records, and required documentation
• Oversee the Evaluation Preparation documents and emails
• Prepare Annual Salary Surveys
• Prepare Annual School/District Calendars
• Collaborate with EMIS Coordinator for EMIS Compliance
• Assist with recruiting events, job fairs, substitute orientations, and hiring events
• Answer telephone calls and respond to inquiries professionally
• Welcome visitors and direct them to the appropriate staff
• Maintain department calendars and meeting schedules
• Order and maintain office supplies
• Prepare purchase requisitions and process invoices as assigned
• Assist with meeting preparation, including room booking, agendas, materials, and minutes
• Maintain department forms, templates, and procedural documents
• Maintain shared HR Folder
• Provide administrative and secretarial support to the Human Resources Department, including drafting letters, preparing documents, and completing general office tasks
• Provide exceptional customer service while representing the Human Resources Department in a professional manner
• Communicate clearly and professionally both verbally and in writing
• Maintain confidentiality of personnel information in accordance with applicable laws and Board policies
• Maintain accurate records related to employee licensure, background checks, and mandatory employment documentation
• Participate in professional development opportunities
• Perform other duties as assigned by the Director of Human Resources

Terms Of Employment

• Each staff member shall remain free of any alcohol or non-prescribed controlled substance and abuse of any prescribed controlled substance in the workplace throughout their employment with the ESC.
• Each staff member shall serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
• Each staff member has a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values.