Administrative Assistant 1

Purpose of the Team

The team is a Global team focused on advertising engineering and AI. Key projects: This candidate will be focused on supporting the team, handling tasks for remote admins on the team that can't complete tasks that require onsite. Good energy and work ethic. Be able to say no, be assertive, know what can be done and know your bandwidth.

Candidate Requirements

• Degrees or certifications required: There is no degree or certification required for the role.
• Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group.
• 2 years of experience required for the role.
• Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.
• This role will provide administrative, onsite support for larger teams within our org. Needs to be at onsite 5 days a week with the reliable transpiration. Need assertiveness and confidence to possibly manage a GM level calendar.

Explain a Typical Day in the Role

Provide onsite support for employees at company locations. We have a large engineering team and need someone who has good energy to partner with other administrative staff and employees with various backgrounds. Help setting up new hires, offboarding, space management.

What is the Ideal Background of a Candidate for this Role?

• Knowledge of companies tools, such as Outlook and Excel. Beginner's experience level is good enough but needs to be able to use Outlook.
• Honesty is the most important quality. We do not care if you make mistakes, but We do not want someone dishonest and cannot own up to mistakes and learn from them.
• Responsiveness - This is a busy, large engineering team and we need someone who is responsive.

Unique Selling Points

This is a good position for someone who is eager to be busy and likes a large team environment. It will require some physical tasks, such as pushing carts with a bunch of machines, organizing morale events. This role will be good for someone who can handle varieties of tasks.

How Will Contractor Performance be Measured?

Feedback through me and other executive assistants and teammates. Responsiveness/ Speed is necessary. Someone reliable, responsible and get things done in a timely manner with accuracy is good.

Top 3 Must-Have HARD Skills & Years of Experience for Each

• Outlook - 2yrs - Basic knowledge and actual work experience
• Office Management - 2 years
• Onboarding/Offboarding - 2 years
• Customer Service - 1-2 years
• Calendar Management - 1-2 years