Administrative Assistant 1

Description Duties

• Coordinate the submission of Safe School Plans from over 4,000 schools statewide.
• Handle Safe Schools Email Account. Monitor and respond to emails as appropriate.
• Cook up and schedule meetings, arrange meeting space, notify participants, and prepare associated materials.
• Provide data for meetings to the Unit Staff. Make travel arrangements when necessary, including scheduling flights and lodging, and prepare travel-related paperwork.
• Manage Safe Schools spreadsheets and upload appropriate information as provided by supervisory staff. Ensure new schools have information linked appropriately.
• Answer phones, troubleshoot/re-route calls, and produce electronic phone messages for Safe Schools staff.
• Assist as a liaison for new schools in updating databases and work with District Administrators to ensure appropriate information is uploaded into the database.
• Ensure compliance with Program Auditor review by maintaining appropriate data and/or records.
• Be willing to learn and conduct oneself professionally in an executive-level office environment.
• Perform other duties as directed by Safe Schools staff.

Qualifications

• One (1) year permanent service as a New York State employee with one (1) year service in a title allocated SG-6 or higher.
• Must have appropriate clerical skills, knowledge of proper office procedures, including experience with conventional and electronic data filing systems.
• Must be proficient in the operation of personal computers and various software including Microsoft Word, Outlook, Access, and Excel.

Additional Comments

Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process. The New York State Police will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of the New York State Police not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence. The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accepts all applications from a wide range of candidates. The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with disabilities and/or sincerely held religious belief.