Administrative Assistant 1 [AQ-10255]

About the role

This role provides comprehensive administrative support primarily for an individual manager and secondarily for a broader team. The position focuses on advertising engineering and AI, enabling seamless operations and contributing directly to the efficiency of a global group.

Responsibilities

• Provide comprehensive administrative support primarily for an individual manager and secondarily for a broader team.
• Proactively manage complex schedules and calendars, including potentially high-level executive calendars, demonstrating assertiveness and confidence.
• Cook up travel arrangements, ensuring smooth logistics for team members.
• Organize and facilitate meetings and events, from planning to execution.
• Aid in department financial operations, personnel processes, and facility-related tasks.
• Handle tasks that require direct, in-person support, enabling remote colleagues to focus on their core responsibilities.
• Manage office operations, including onboarding and offboarding processes for team members.
• Deliver exceptional customer service to internal and external stakeholders.
• Complete special projects as assigned, demonstrating adaptability and initiative.

Requirements

• Minimum of 2 years of experience in an administrative support role, performing complex administrative functions.
• Prioritized experience with office management, including onboarding and offboarding processes.
• Demonstrated experience in customer service.
• Extensive experience with calendar management, including acting as a delegate.
• Strong organizational skills with the ability to manage multiple priorities and assertively manage bandwidth.
• Excellent communication skills and the ability to say “no” constructively when necessary.
• A positive attitude, strong work ethic, and good energy.
• Ability to exercise discretion and independent judgment.

Qualifications

• No specific degree or certification is required for this role.
• Candidates with a history of constant job hopping or low tenure will not be eligible for consideration.