Administrative and Program Support Assistant (Part-Time, Temporary)

Position Summary

The ideal candidate will join a vibrant educational community and have a desire and ability to serve a population of students with various needs and backgrounds. This is a temporary part-time, non-unit position with no benefits. The Student Administrative & Program Support Assistant provides comprehensive administrative, student services, and program support for MassBay Community College’s Corporate Partnerships and Community Education programs.

Key Responsibilities And Duties

• Serve as the first point of contact at the front desk, assisting students, visitors, and community members with inquiries regarding programs, courses, registration, and services;
• Provide information and guidance on course offerings, schedules, enrollment processes, and student resources;
• Support student success by addressing questions and connecting students with appropriate college resources and staff;
• Aid students with registration and enrollment activities;
• Administrative & Operational Support;
• Process course registrations and payments through CourseStorm;
• Prepare and maintain student records, registration documentation, and program files;
• Create certificates of completion for program participants;
• Complete and process SNAP-related forms and supporting documentation as needed;
• Make copies, prepare instructional materials, and provide general office support;
• Maintain inventory of office supplies, program materials, and student refreshments;
• Organize and restock supplies to ensure efficient office operations;
• Program & Instructor Support;
• Support classroom instructors by assisting with student-related concerns and administrative needs;
• Foster a positive, inclusive, and community-focused learning environment;
• Work closely with the Corporate Partnerships Data Administrator to support operational and data management needs;
• Marketing & Outreach;
• Design and create flyers, promotional materials, and communications to market courses and programs;
• Aid in student recruitment efforts and outreach initiatives;
• Support social media, email campaigns, and other marketing activities as assigned;
• Events & Community Engagement;
• Assist with planning, organizing, and supporting career fairs, workforce development events, student celebrations, and community engagement activities;
• Collaborate with the Executive Director and Director to support student success initiatives, recruitment efforts, and registration activities;
• Perform other duties and special projects as assigned.

Required Qualifications

• Associates Degree in Business, Communication or Marketing;
• Strong customer service and interpersonal skills;
• Excellent verbal and written communication abilities in English and Spanish or Portuguese;
• Strong organizational skills and attention to detail;
• Ability to manage multiple tasks and prioritize responsibilities effectively;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Experience with data entry, registration systems, or CRM platforms is a plus;
• Ability to work independently and collaboratively in a team environment;
• Professional, friendly, and student-centered approach;
• Customer service and student support;
• Event planning and coordination;
• Experience in marketing and communication;
• Career development and community engagement activities;
• Support data management and reporting functions.

Preferred Qualifications

• Sensitivity and commitment to the goals of Affirmative Action;
• Experience working in a community college or similar environment;
• Demonstrated commitment to working with students in need;
• Business Administration experience and interest;
• Experience working with Marketing;
• Program Support Experience.

Additional Information

• Salary Range: $27 - $28 per hour;
• Classification: Part-time, Non-Unit;
• Source of Funding: Local Trust;
• To Apply: Please include a letter of interest and resume with your online application.
• Deadline: July 15th, 2026, or after that until filled.
• This is a grant funded position, and position is contingent on funding.
• Final candidates are required to provide sealed transcripts and/or certifications.
• Hiring is contingent upon a successful CORI clearance.
• Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies.
• The College prohibits sexual harassment, including sexual violence.
• Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College’s Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.