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Administrative Analyst II

City of Salem · Salem, OR · 5 days ago
Full-time

Job Summary

Make an Impact: Do you enjoy providing department-wide support and quality customer service? Do you want to use your proven organizational and analytical skills to make a difference in the City of Salem? Come join our team in the Finance Department as our next Administrative Analyst II. This position provides a variety of professional, technical, and administrative functions in support of the department’s operations.

About the Role

The Finance Department provides a full range of financial services and support to the City as well as the Urban Renewal Agency and external customers with professionalism and integrity. The Administrative Analyst II provides department-wide professional support, coordinates City Council subcommittee meetings and meetings of other specified public bodies, acts as a department liaison and representative for citywide initiatives, manages public records requests related to Finance, and provides budget and analytic support to the department.

Responsibilities

  • Cook up and collaborate with colleagues to accomplish department tasks and goals.
  • Provide excellent customer service and support to city staff, elected officials, and the public.
  • Pay bills and assist with contracting for the department.
  • Attend meetings or activities occasionally that occur outside of normal working hours.

Requirements

  • Must pass the pre-employment background check.
  • Depending on area of assignment, may be required to pass the pre-employment drug test (including marijuana depending on area of assignment).
  • Some positions may require possession of an Oregon Driver license (or the ability to obtain an Oregon license within 30 days of residency) and have a driving record that meets the City of Salem's driving standards or alternate means of participating in meetings and coordinating work at other locations.
  • Bachelor's degree from an accredited college or university in business administration, public administration or a related field; and two (2) years of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems; or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.

Qualifications

  • Knowledge/Skills/Abilities You Will Bring Along
  • Conduct research, analysis, and prepare reports containing proposed solutions and recommended courses of action using electronic spreadsheets, databases, and word processing software.
  • Provide support to Council appointed boards and commissions, subcommittees or specially appointed task forces.
  • Prepare, develop, or review the City or a department budget, as well as financial reports and analyses.
  • Review and interpret contract agreements, process purchase orders and payments to vendors.
  • Exercise proficiency and tact when preparing and explaining recommendations or assisting with the implementation of recommendations.
  • Establish and maintain effective working relationships with all employees, officials, and members of the public.
  • Work independently and make appropriate decisions regarding work methods and priorities.
  • Respect, seek to understand, and value individual differences to foster and support a diverse and inclusive workplace.
  • Communicate effectively in writing as appropriate for the needs of the audience.

Benefits

  • Medical, dental, and vision coverage for you and your family.
  • Paid vacation and sick time in accordance with City policies.
  • Competitive pay.
  • Retirement pension plan through Oregon PERS.
  • Employer-paid PERS contribution of 6%.
  • Voluntary pre-tax contributions to a 457b account.
  • Health care and dependent care flexible spending accounts.
  • Employer-paid and voluntary life insurance.
  • Voluntary long-term care insurance.
  • Employee wellness program.
  • Employee assistance program.
  • Employee health clinic.

Pay

The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials.

Schedule

Position schedule is typically Monday through Friday, 8:00 am – 5:00 pm. Our team follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks and manager approval. This is subject to change based on business needs.

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